School Management System is a centralized on-premise or cloud based ERP solution for schools to manage their Students, Staffs, Operations, and finances efficiently.
A school management software is a management information system for education establishments to manage student data. Student information systems provide capabilities for registering students in courses, documenting grading, transcripts, results of student tests and other assessment scores, building student schedules, tracking student attendance, and managing many other student-related data needs in a school.
With digitalization, rise of social media and umpteen awareness programs, the literacy rates seem to have increased, more number of students have been enrolled in schools. Children stay in school for at least six hours a day. Therefore schools have to take complete and deliberate responsibility of all the children. A sheer negligence can misshape the future of these kids. In such scenario, an articulated school management software is just the suitable solution for handling all the administrative activities and thus giving more and quality time to the students.
School activities include:
School management software, also known as school ERP solution is basically an advanced and automated versions of carrying out the above listed school affairs. These solutions implement latest and innovative technology to provide effortless navigation through routine school activities.
What features are beneficial for school staff –
What features are beneficial for parents –
What features are beneficial for Students –
General benefits of school ERP solution —
Features to consider while evaluating School Management software
Implementing the school ERP solution reduces the manual efforts of teachers, students, parents and administrative staff at school. This leads to accurate management of student and staff records. It saves time and helps people to complete their work quickly. With numerous options available for sale, you have to be prompt enough to choose the best for your business.
Ask these 7 questions before making the choice.
Remember do not compromise on the price; service and product are more important aspects to contemplate.
Effective school management software should provide information security. The software makes use of students’ and staffs’ data which needs to be protected from being misused. Authorized access to the data, data redundancy, IP access controls and single sign on are some major features to evaluate before the final decision.
Typical school management software costing starts from being free to $25 per student per year. There are multiple approaches to compare the cost of software like:
The final decision lies with the management to decide on which model best suits their requirements.
The characteristic features that are must in a school management software are student admission regulation, student/staff attendance system, student fee collection system, staff management, staff salary management, student report card generation, transport and library management and parent-teacher interaction forums. Make sure to assess the flaws of current system you are using and will the new ERP solve those challenges. Never miss a free demo of the software and be sure to ask ample of questions to quench your thirst of knowledge of the software.
An ideal school management software should be cloud-based system. This will ensure that the software is scalable and flexible. It speeds up the time to monitor and manage the tasks allotted.
As the software will be beneficial for staff, students and parents, all should be made aware of the working of the same. Be sure to confirm with the vendor if any training support is provided or not. A free video guide and 24*7 customer support should be provided. Ask following questions prior to taking any decision:-
6. What has been track record of the Vendor?
When evaluating the reputation of a potential vendor, make sure to note how long the company has been in business. Dig in the number of clients of the vendor. Also consider the online and offline product reviews of the dealer.
Be sure to check the real time use of the software in any other environment than your organization. The software is reliable if it has been tested for stability, longevity, upgrades, technical support, scalability and real time access.
Latest trends in School Management Software
School Management Software plays cardinal role to benefit the education system by providing striking features and abilities to automate the processes. It has become a practice more than the need. Teachers, parents and students are now looking forward to the online systems to check on the academic progress. It has simplified many complex administrative tasks for the school staff. Read about the features of School Management Software here.
Previously children were born with silver spoon but now a days children are born with immense knowledge of mobile and tablets. Children can operate any latest device effortlessly. Studies have also shown that learning digitally enhances the remembering power in students. Teachers are forced to deliver the content in a precise manner and upload the same on any online portal. Students can learn faster with the visual aids that are not possible through black-board learning.
Also with new technologies, context-driven education is becoming reality. Students are taught about their region, language and culture depending on their location.
Play and Learn Methodology
Playing games on mobiles and tablets is fun for children. But what if they learn while they are playing games? Yes, startups today have innovated ideas to combine studies and frolic activities. Games are designed keeping in mind the age and grades of students. They provide an opportunity to learn new concepts and solve difficult puzzles to gain thorough knowledge of the subject.
Instant messaging and mails
Besides helping students, the school management software equips the parents also. Facilities like instant messaging and mails are a great way to increase the interaction between parents and teachers. This ensures transparency in education system. Parents get the detailed report of their child’s progress on a periodic basis online. They can either login to an online portal or can receive the reports via mails.
Automated School Management Activities
School Management software have the latest trends to help the school staff. Automation of online fee collection, transportation management, library management, attendance records and salary distribution has made sure that the processes are accurate and faster to complete.
Cloud based software
Most of the schools and universities have shifted their base from manual to cloud based operations. Many small and medium sized schools have started using cloud services to store the data and information. This has made it possible for them to access the data from anywhere and at any time. Sometimes there are issues regarding data security but there are solutions available to make sure no data breach occurs.
Bring Your Own Device, this practice has been observed in many IT offices today, and it is not far when schools will allow teachers and students to bring their personal devices to school. School Management software will require to provide strong networking solutions, device management and implement high security in such cases.
Time and cost saving are the major benefits a school will get by using the software with these latest trends. We hope that there are more trends that will follow with emerging new technologies.